Our client is a full-service advertising agency based in Austin, Texas, with specialty in cultural branding.

The Media Billing Coordinator collects, assembles and processes invoices, estimates and is responsible for the overall accounting documentation.

Responsibilities:

• Assists buying team with matching vendor invoices with purchase orders to determine accuracy of information on invoice
• Maintains filing system on all open and closed invoices, jobs and estimates
• Assist with all print billing needs including reconciliations and ad proofing during the invoice stage
• Work closely with Account Management teams to reconcile media invoices
• Reviews vendor statements for possible past due amount/credits
• Maintains confidentiality of financial data and related records
• Maintains accuracy in work performed
• Works directly with the accounting department to provide the status of jobs, AR update and invoice payments
• Responsible for compiling, assembling, and reviewing Billing Binders on a timely basis
• Processes and submits invoices for payment
• Ensures correct rates are being received and that credits are applied should errors occur
• Creates and submits payment to all media vendors

Qualifications:

• Be detail oriented
• Be extremely efficient with time – deadline oriented is a must
• Have data entry experience
• Be proficient with Microsoft Office products and Outlook
• Be a team player – with a positive, proactive attitude
• Have strong verbal and written communication skills

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